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nicolas — Wed, 17 Nov 2010 01:39:58 +0000

Under Construction. Coming Shortly

Compliance and Electronic Document and Records Management System (EDRMS)

admin — Mon, 05 Jul 2010 17:00:40 +0000

Automation Technologies P/L have been involved in the needs analysis, requirements specification, implementation and now the ongoing management of the Electronic Document and Records Management System (EDRMS) for the property department of a leading airline since the initial decision to move to an automated system:

Stage 1: Needs Analysis – Personnel at Automation Technologies P/L have worked closely with client staff to assist in defining the key operating characteristics of the new compliance and EDRMS system. This involved a detailed analysis of specifying what functions the system needs to perform and how the system will be used by its administrators, client staff and external contractors and consultants.

Stage 2: Functional Specification – Through the needs analysis, Automation Technologies P/L assisted in developing a specification document that clearly and accurately described the essential technical requirements for the proposed system. All parts of the business operation process were thoroughly analysed to ensure that the system selected met the needs of the client.

Stage 3: Software Selection – The next stage involved selecting the most appropriate software based on the specification document. This involved meeting with various software suppliers, analysing the various operating characteristics of the software, choosing the most appropriate solution based on value for money, functionality, and capability of supplier.

Stage 4: Implementation – The implementation process had to be carefully planned and involved many different aspects. These included:

Development of a new facility drawings standard and the migration of data to the new system.
Modification of the Quality Management System (QMS) to incorporate the new EDRMS and migration of all relevant data.
Development of additional systems, including Supplier Management, HSE Management and Business Process Development.
Software and hardware installation, testing and verification.

Step 5: Management of System – For any company, it is essential that the EDRMS is correctly managed and maintained to keep the integrity of the data entered. Automation Technologies P/L is continually involved in the management of the current compliance and EDRMS system. This includes integrity checking, business rules development for new data storage structure, complete lifecycle management of all modules within the system and continuous improvement of compliance and quality management systems.

Integrated Management System

admin — Mon, 05 Jul 2010 16:23:13 +0000

The initial Quality Management System, Safety Management System and Administration Management System for one of our clients was developed in the early 1990’s as a completely manual system. This included manual revision control, manual change notification and paper records of all corrective and preventative action.

Upon implementation of VisualVault to this clients platform, the entire system was modified into an automated integrated management system. The system now includes:

Automated revision control of all documents and records
Automation of all business process modeled by web based electronic forms
Complete transparency on all business operations
Auditable history of all documents and records
Development of a task management system in which all employees can view and complete their outstanding tasks
Complete history and revision of all employees workflow tasks.
Allows for KPI measurement

Property Asset Management

admin — Mon, 05 Jul 2010 16:12:23 +0000

Physical assets (buildings, infrastructure and equipment) form a significant proportion of the total assets of many organizations. With high value assets and equipment where each failure is disruptive and costly, it is essential to ensure these assets are managed as efficiently as possible. At the same time, it is inherent to adhere to stringent occupational, health and environmental safety regulations. Automation Technologies P/L staff have been involved in developing standards and systems in which compliance is maintained. These processes have involved:

Correctly structuring assets into their types and categories
Development of the computer based system into a web-based system that allows for suppliers and staff to access the system via PDA’s and other electronic devices
Development of standards for storage and retrieval of all maintenance supporting documentation
Development of processes and systems that allow for auditing of all tasks, documentation and supplier compliance

CAD File Management

admin — Wed, 30 Jun 2010 19:13:15 +0000

When managing high volumes of CAD information, it is necessary to establish a set of standards to ensure that CAD data is structured, named and stored in accordance with these standards. We have worked with property owners throughout Australia and Overseas, who are in receipt of large quantities of drawings, which are being delivered by numerous contractors, consultants and architects who each have their own set of standards for operating with CAD.

We are available to work with specialists in the client organizations to ensure that standards (including modification, revision control and integrity checking) are established, communicated and maintained.

Electronic Document and Records Management Systems

admin — Wed, 30 Jun 2010 17:08:33 +0000

Automation Technologies P/L have experience in implementing and maintaining VisualVaultTM web based Electronic Document and Records Management Systems (EDRMS). Using a customer driven approach, we can deliver a solution that is tailored to your companies needs. The scalability of VisualVault means small businesses as well as large enterprises can benefit from such a system.

VisualVault gives you the tools to improve the efficiency of your enterprise by managing your information and business processes. This control of information allows for the flow of data internally and externally while ensuring the organisation data and information is securely stored, arranged, distributed and delivered for instant access. Business processes are modelled using the user-friendly interface providing managers complete transparency for all operations within the company.

With the rapid growth of a mobile workforce, a web-based system gives you the flexibility to complete workflow tasks and properly manage information ensuring connectivity and keeping your organisation operating efficiently.

At Automation Technologies P/L, we deliver a solution for you. We will work with you to ensure that VisualVault is properly managed and maintained to make sure all your information is retained and can be sourced as quickly and efficiently as possible. The flexibility of VisualVault has proven to work in a vast number of different industries. These include:

Airports/Regulators
Manufacturing
Construction and Facilities Management
Gambling and Welfare Services
Government and Councils
Healthcare

New Website

admin — Tue, 29 Jun 2010 20:49:54 +0000

Introducing the launch of our new website.

We are Information Management specialists operating from numerous locations worldwide, with our Head Office based in Sydney, Australia. Our services range from Electronic Document and Records Management to complete process optimisation solutions.

Videos

admin — Tue, 29 Jun 2010 20:31:42 +0000

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Information Management (IM)

admin — Sun, 02 May 2010 18:56:28 +0000

Information Management (IM) is the collection and management of information from one or more sources and the distribution of that information to one or more audiences.

No matter how small or large you organisation is, all companies need to produce, share and maintain information to ensure the efficient operation of their enterprise. For small companies this might mean maintaining a simple paper based filing system, whilst large companies may require a full team of information management specialists and associated software licenses.

It is estimated that employees spend 30% of their time searching for information that they, or someone else has already produced. Our aim at Automation Technologies P/L is for that time to be reduced to as little as possible, allowing staff to focus on their set tasks rather than shuffle through paper.

Automation Technologies P/L has been operating for 21 years providing Information Management services to a variety of clients. We have worked in the development, maintenance and improvement of a wide range of Information Management Systems to ensure that these clients operate to their best capability.

Regulatory Compliance & Certification

admin — Sat, 01 May 2010 15:15:21 +0000

Automation Technologies P/L have been engaged to develop a wide variety of compliance systems and to assist in gaining certification in a number of areas.

Quality Management
A workable Quality Management System is the key element to enabling the efficient management of data and processes within any company. The ease of which electronic documents, procedures and records can be controlled, tracked, audited and distributed makes VisualVault the essential tool to your organisation.

The user friendly and highly flexible form developer provides the capability to map all of your company processes. This not only provides employees an easy to access portal to manage and complete all their tasks, but also gives managers the capability to view and report on all current, past and future tasks of the entire workforce.

We will work with your company in one or all steps of developing a Quality Management System (QMS). We have specialists for developing work processes, writing and improving company procedures and developing systems for appropriately running and monitoring all parts of your business.